IT disasters can happen anytime. There could be several reasons for it, and they are sometimes unavoidable too. Such as system failure due to natural disasters, human error, and technology failure. Unfortunately, they can’t be prevented altogether. That’s why it is critical to have a data recovery plan. As per a survey, 70% of small organizations go out of business within a year of a large data loss event. In this article, we are going to specifically focus on the importance of data recovery solutions in the healthcare industry. 

It is a well-known fact that the health industry is one of the many sectors which cannot operate without meeting certain compliances and regulations such as HIPAA, PCI DSS, and many such others. Such compliances are important for these sectors because the data that the health industry collects is very confidential and sensitive. Apart from this, it is very necessary that not only they keep this data safe but it should also be accessible all the time without fail.

Like every other organization, healthcare organizations are equally at risk for a data security threat. To safeguard your operations from stalling due to a crippling IT security event, a complete backup and data recovery solution is critical to implement. It is important to ensure that the functioning of the medical practitioner and patients are not interrupted during a cyberattack or physical data disaster. According to a report, the healthcare organization spends approximately $1.4 million for recovering from a cyberattack.

A recovery management system is essential to any organization that deals with data, but it is all the more important for healthcare and similar organizations because of their compliance requirements. All health organizations need to keep their data available to end-users all the time for the obvious reason that it could be a matter of life & death in the case of the medical industry. In the case of ransomware attack/cyber-attack, if the IT department confirms that data is irretrievable, health organizations need to have the capability to quickly switch over to their uncompromised data recovery system.

An important point that most organizations miss is that even the best backup solution is unusable for organizations in case of disaster if it is not supported with a quick and strong recovery management solution. One important fact that we need to understand is that Data backup and Recovery are two entirely separate items though they go hand-in-hand.

Recovery management solutions are becoming increasingly popular because more than Data backup, Data recoverability is one of the primary challenges for most organizations. The reason for this is even if the data is stored in an off-premises cloud server or an on-premise server, most organizations cannot restore the data instantly.

When organizations only implement backup solutions, they usually do not have a good way of recovering data. Hence, it is advisable that all organizations looking for a backup system should ensure that their vendors provide an equally advanced recovery system. There is data available

Further, organizations should ensure that the backup up and recovery solutions should integrate with their existing systems. Health care organizations need to be sure that their recovery solution will connect to third-party EHRs and other IT systems to guarantee their data will be recovered easily during an attack.

Why Native tools can’t help? Why do you need an advanced Recovery Tool?

Businesses cannot rely on just any other recovery tool. Highly critical sectors like healthcare require highly reliable and fast recovery tools. Native tools are of little use as compared to a modern and comprehensive solution. This is because-

• By default, SharePoint Recycle Bin stores items only for 30 days.
• The document will be displayed in the SharePoint Recycle Bin of only the user who deleted it; no other users can see or restore it.
• If the entire folder or document library is deleted, individual documents will not appear even in the Site Collection Recycle Bin. The Recycle Bin shows only the items that were deleted.

Recovery Manager from AgreeYa works with SharePoint Data Storage recovery and it is compatible with SharePoint 2010/13/16/19 versions. It is an advanced and comprehensive system with unique features that helps you deal with data recovery in a very effective way.

Recovery Manager is a console application that runs as a stand-alone application in the installed environment. This solution is a cut above other recovery management tools in the market because of its unique features. We are going to discuss some of these features in detail in this article –

• Supports SharePoint farm-level restore and item-level granular recovery of data – The system is capable of granular and flexible restore of data to its original location from a different location in the same or different SharePoint farm. You can easily recover your documents, document libraries, lists, sites, and workplaces.
• Supports recovery with zero data loss – Recovery Manageris capableof restoring with such efficiency that it is hard to tell the difference between original and restored content.
• Restores deleted and modified SharePoint documents – Recovery Manager is a very advanced tool in the sense that it can also restore deleted files. In case there was any modification in the SharePoint documents, Recovery Manager supports restoring such documents also.
• No new backups required – There is no need to set new backups. You canuse the existing backup infrastructure or RMSP to schedule native backups. You can also integrate it into any existing infrastructure.
• Single query search- System supports searching across multiple backups and SharePoint Bins using a single query.
• All backup formats supported – Recover Manager supports all backup formats. This is plus over many other recovery solutions available.
• Quick and Full-Proof Data Recovery– Recovery Manager mitigates all delays and dependencies in the Data Recovery process providing a quick resolution. System supports quick search based on keyword, file type or date.
• Provides emergency access in case of critical threat or attack –       Recovery Manager is capable of providing quick browsing of backup data even in the unavailability of the original SharePoint site. Recovery Manager allows you to quickly browse backup content and retrieve only the data you need. You can recover business-critical documents or even sites back online before the entire server farm is back up and running. This saves your operations from getting hindered due to delays in recovery.
• Simple and easy to use solution- Using Recovery Manager requires no special training. It can be used by anyone with basic knowledge of SharePoint. It allows seamless integration with SharePoint recycle bins and the backup software. This makes the entire recovery process simple and repeatable for IT administrators.
• Supports seamless integration – Recovery Manager supportsseamless integration with SharePoint recycle bins and the backup software. It implies that the resource using Recovery Manager does not need to be involved in the backup process or be aware of which tools are being used for backing up SharePoint content databases.

Recovery Manager allows integration with other external backup solutions such as Symantec Backup Exec, NetBackup; IBM Tivoli Storage Manager for Databases.

• Two-tier delegation – Recovery Manager Web Access provides two tiers of delegation. It means one delegation for help desk for search-only operations. And full access delegation for SharePoint administrators.
• High security and comprehensive audit log – Recovery Manager save the information regarding Preview, Save As and Restore operations to the Event Log, this allows users to audit the application operations and also monitor internal threats to the enterprise thus tightening its security policies.

Audit log keeps a trail of all restore actions, with complete details on who retrieved which data from backups. Further, it also keeps a track of when and where the data was restored. The audit trail is stored in the Windows event log on the server where the Recovery Manager service is running. There are many consequences of not having a good data recovery solution. Delays and breakdowns lead to a hindrance to healthcare operations and trouble for both medical practitioners and patients. That is why disaster recovery solutions are required to ensure that business is not interrupted and we know what to do when such an incident happens.